Privacy Policy

Introduction

FNM Law Advocates LLP ("we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our legal services.

This policy applies to all clients, prospective clients, and website visitors. By using our services or website, you agree to the collection and use of information in accordance with this policy.

Information We Collect

1. Personal Information

We collect personal information that you voluntarily provide to us when you:

• Contact us for legal services or consultations
• Fill out forms on our website (contact forms, booking forms, newsletter signup)
• Communicate with us via email, phone, or in person
• Engage our legal services

This information may include:

• Full name and contact details (email address, phone number, postal address)
• Identification documents (National ID, Passport, etc.)
• Financial information (as required for legal services)
• Legal matter details and case information
• Employment and business information
• Any other information you choose to provide

2. Automatically Collected Information

When you visit our website, we automatically collect certain information, including:

• IP address and browser type
• Device information and operating system
• Pages visited and time spent on pages
• Referring website addresses
• Clickstream data

How We Use Your Information

We use your personal information for the following purposes:

• Legal Services: To provide legal representation, advice, and services
• Communication: To respond to inquiries, schedule consultations, and maintain client relationships
• Case Management: To manage your legal matters and maintain case files
• Compliance: To comply with legal and regulatory obligations
• Website Improvement: To enhance our website functionality and user experience
• Marketing: To send newsletters and updates (with your consent)
• Security: To protect against fraud and unauthorized access

Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share information
• Legal Requirements: When required by law, court order, or regulatory authority
• Service Providers: With trusted third parties who assist in providing our services (e.g., court reporting services, expert witnesses)
• Professional Advisors: With other legal professionals as necessary for your representation
• Business Transfers: In connection with any merger, sale, or transfer of our practice

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Secure storage of physical and electronic files
• Encryption of sensitive data
• Access controls and authentication procedures
• Regular security assessments and updates
• Staff training on data protection and confidentiality

While we strive to protect your personal information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to protecting your data to the best of our ability.

Your Rights Under the Data Protection Act

Under Kenya's Data Protection Act, 2019, you have the following rights:

• Right to Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data (subject to legal obligations)
• Right to Restrict Processing: Request limitation on how we use your data
• Right to Data Portability: Request transfer of your data to another organization
• Right to Object: Object to our processing of your personal data
• Right to Withdraw Consent: Withdraw consent for data processing at any time

To exercise any of these rights, please contact us using the information provided below.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Client files are typically retained for a minimum of seven (7) years after the conclusion of a matter, in accordance with Law Society of Kenya guidelines and legal requirements.

Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device that help us:

• Remember your preferences
• Understand how you use our website
• Improve website functionality
• Analyze website traffic and trends

You can control cookie settings through your browser preferences. However, disabling cookies may affect website functionality.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a minor, please contact us immediately.

Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.